Please read the following instructions for submitting a pre-recorded video:
- Any of the paper’s authors should record a presentation of the paper and then upload it to EDAS.
- Video Guidelines:
- Duration: 13-15 minutes
- Video file format: mp4 or Quicktime
- Video naming code: “Paper Number.mp4” or “paper number.mov”; this is the code entered in front of your paper title in the program and starts with 1570.
- Deadline for submission: December 2, 2022 is the deadline to submit the videos (firm date).
- Please note if files are not a compliant by these guidelines, they may not be uploaded.
- The presentations will be available during the conference if the author is not able to present live. If the authors cannot be online because of time-zone or any other issues, they should let the technical committee know before the conference time. In this case, the authors should give the technical committee an email address that the audience can send questions about the papers and the authors are expected to answer them.
- The presentation’s video should include a brief introduction about yourself and the paper (optional with a webcam) and then voice-over slides for your presentation. Please ensure that the video includes the title of the paper, the authors’ names, and a mention of IEEE EPEC 2022. Please do not upload PowerPoint or PDF files.
There are several video conferencing tools that you can use to record a presentation. You can show your face via webcam (if you prefer) and display your slides as you present. You can use any meeting software as long as you have a good quality recording and your final file is in the MP4 format. Here are some common platforms:
- Zoom: Local Recording (https://support.zoom.us/hc/en-us/articles/201362473-Local-Recording)
- WebEx: Video Conferencing – Record a Cisco Webex Meeting
- Google Meet: Record a video meeting – Meet Help
- Microsoft Teams: Record a meeting in Teams (https://support.office.com/en-us/article/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24)
- You can also the PowerPoint to record a slide show with narration and convert MP4 (http://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c) and (https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/)
We recommend using Zoom to record a compatible video from the slides on your computer screen and voice recorded via the computer microphone (https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom).
When recording, please keep the following in mind:
- Record in a quiet area with no echo
- It is preferable if the room is fairly small
- A strong Wi-Fi connection is recommended
- A good headset with a microphone close to the mouth is recommended.
- Test a short recording and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation. Make changes as needed.
Instructions to upload to EDAS:
1. Go to EDAS (https://www.edas.info/)
2. Go to My Papers
3. Click on your paper title
4. Upload your MP4 or QuickTime video file to your paper record via the “Presentation” option. If you have any issues with uploading your presentation, please contact firstname.lastname@example.org